Recent Submissions

  • The liaison librarian’s role in the acquisition process

    Han, Lee Yen (2019-04-18) [Presentation]
    As a born-digital user-centric library, KAUST University Library adopts a patron-driven acquisition model which allows patrons to recommend monographs and other resources to be added to the library collection. This presentation focuses on the role of the liaison librarian in this acquisition model and the process which takes place when a recommendation is first initiated by the patron (faculty, researcher, or student), to resource identification, review of license agreements, before the recommendation is handled over to the Acquisitions Team.
  • Print Resources Acquisition Process

    Al Qahtani, Ali (2019-04-18)
  • An overview of e-resources acquisitions in KAUST

    Kabli, Ola A. (2019-04-18)
    Within a changing and flexible environment and in a digitally born library, this presentation will cover the library electronic resources acquisition lifecycle from receiving the request from the subject specialists until the access is provided going through acquiring quotations, invoices, getting the LA signed, and get it paid by finance in addition to the role we play to serve other university departments. It will address the best practices as well as the challenges throughout the process and how to keep a smooth workflow and highlight on the value of communication between library staff internally and with other departments to meet the patrons needs accurately and promptly. A glance on the number of e- resources, types and number of publishers we’re dealing with will be covered too. With a ‘dealing directly with publishers’ policy we of course are working collaboratively with them to maintain the productive professional relationship. It will also focus on the systems we use and the record keeping for all renewal information including license agreements and make it accessible to stakeholders. The effort of improving and enhancing e- resources acquisition is continuing. With a good future plan and a strategy, future can always be better.
  • Introductory Remarks

    Vijayakumar, J.K. (2019-04-18)
  • Variation on a Theme: Scoping our Institutional Repository Service Bundle

    Grenz, Daryl M. (2019-04-11) [Presentation]
    Repository services at KAUST encompass a variety of activities ranging from maintaining a digital repository platform, implementing an open access policy, supporting use of scholarly persistent identifiers, managing metadata and content files, and developing system integrations in support of the above. This presentation will discuss all of this within the broader visions prevalent in the global repository landscape so as to illustrate the choices that we have made to pursue and devote resources to certain service opportunities over others. I will also look at how we measure the success of various services in achieving their stated aims. The overall goal is for audience members to have an improved framework for thinking about the scope and focus of similar services in their own institutions.
  • Institutional ORCID Integration: The KAUST Experience

    Grenz, Daryl M. (2019-04-10) [Presentation]
  • ePosters Replace Print Posters: KAUST Library Initiative to Better Prepare Students and Preserve Scholarly Resources

    Vijayakumar, J.K.; Hall, Garry; Afandi, Eman (2019-04-05) [Presentation]
    Scientific posters are popular in conferences run by professional organizations in the UK, Europe, and North America, with the majority focused on medicine and health care disciplines. Individual events may include hundreds (and even thousands) of posters with cumulative numbers from all events (including academia) estimated in the millions annually (1). Generally, posters are not retained, in spite of their value as scholarly resources; many are the first reporting of new research and contain information months in advance of peer-reviewed articles. Printed posters have been around for many years and, with recent digital advances can be transformed into dynamic displays through multimedia inclusion and zoom functionality, whilst being made available via the web to large, geographically distributed audiences. Electronic posters (ePosters) are environmentally friendly, they eliminate printing and transport problems, and they scale well for large conferences (e.g. American Society of Anesthesiologists has used ePosters since 2013, recently with over 3000 posters at multiple sites). Most importantly, they lend themselves to being easily captured and retained as scientific resources. Following successful pilot projects (for which data on student and faculty support and cost-effectiveness will be presented), KAUST University Library has introduced a campus-wide ePoster service for the University beginning in January 2019. This service replaces printed posters and better prepares students for ePoster presentation scenarios commonplace within professional organizations and provides open access via the KAUST Research Repository. Training overheads for both students and organizers are low and uptake has been high, with weekly events scheduled for the first four months of 2019. Academia is notably behind this practitioner-driven trend. KAUST Library believes that, by rolling out an ePoster system to the University, it is the first campus in the world to offer such a campus-wide solution, reflecting a digital smart campus vision of KAUST.
  • Using ePosters to promote scientific outcomes through Open Access

    Hall, Garry; Vijayakumar, J.K. (2018-10-10) [Presentation]
    King Abdullah University of Science and Technology (KAUST), established in 2009 as an international research University in Saudi Arabia, has adopted the first Open Access mandate for scientific publications in the region and leads with a well-established research repository managed and promoted by the University Library. Having several scientific poster events annually at the campus, with hosting supported by the Library, printed posters have remained static, highly localized and short-lived. These characteristics are at odds with what is often the first formal communication of scientific research and, as such would be of great interest to other researchers. Addressing these limitations was a major motivator behind the trialing of an ePoster alternative at KAUST. This project was conceived, piloted and will be implemented and managed by the University Library, in collaboration with IT Services. In addition to digitally capturing research content for display and preservation, ePoster functionality changes the engagement dynamics whilst helping to bridge the gap between academia and professional practice. ePosters have been extensively embraced by international professional organizations, however, academic institutions remain bound to printed posters. This project identified a short-list of possible companies that responded to criteria identified by KAUST as requirements for its campus wide ePoster management system. The evaluation process included student and researcher participation, as well as webinars and demonstrations and culminated with site visits to the company headquarters of the two finalists. The preferred supplier was then involved with several pilot conferences at KAUST to demonstrate their system’s capabilities and, as importantly, to expose academic staff to ePosters in operational settings. Surveys were conducted of conference participants, academic staff, students and conference organizers to obtain feedback and reaction to this approach. Advantages were both obvious and embraced by respondents; they appreciated the functionality which included ongoing editing and/or updating of content by authors, the ability of organizers to monitor progress of submissions and control content display and statistics being available via a dashboard. ePoster presentations engage the audience better; they are more interactive, dynamic and informative as a result of incorporating high resolution images and videos (with associated zoom capabilities) and audio. In addition, the elimination of print and poster mounting aligns with KAUST commitment to environmental stewardship and open access to scientific output through a direct upload of content to the Research Repository. Interest in ePosters is expanding; this has seen the Library involved in associated skills training and outreach. Academia is notably behind this practitioner-driven trend. KAUST Library believes that, by rolling out an ePoster system to the University, it is the first campus in the world to offer this as a campus-wide solution, truly reflecting a digital smart campus vision of KAUST.
  • KAUST Library’s campus wide ePoster Management Service

    Vijayakumar, J.K.; Hall, Garry (2018-09-11) [Presentation]
    Having several scientific poster events annually at the campus, with hosting supported by the Library, printed posters have remained static, highly localized and short-lived. These characteristics are at odds with what is often the first formal communication of scientific research and, as such would be of great interest to other researchers. Addressing these limitations was a major motivator behind the trialing of an ePoster alternative at KAUST. This project was conceived, piloted and being implemented and managed by the University Library, in collaboration with IT Services. In addition to digitally capturing research content for display and preservation, ePoster functionality changes the engagement dynamics whilst helping to bridge the gap between academia and professional practice. ePosters have been extensively embraced by international professional organizations, however, academic institutions remain bound to printed posters. KAUST Library believes that, by rolling out an ePoster system to the University, it is the first campus in the world to offer this as a campus-wide solution, truly reflecting a digital smart campus vision of KAUST
  • KAUST Library as Partner in Learning and Research

    Vijayakumar, J.K. (2018-04-30) [Presentation]
  • Role of library's subscription licenses in promoting open access to scientific research

    Buck, Stephen (2018-04-30) [Presentation]
    This presentation, based on KAUST’’s experience to date, will attempt to explain the different ways of bringing Open Access models to scientific Publisher’s licenses. Our dual approach with offset pricing is to redirect subscription money to publishing money and embed green open access deposition terms in understandable language in our license agreements. Resolving the inherent complexities in open access publishing, repository depositions and offsetting models will save libraries money and also time wasted on tedious and unnecessary administration work. Researchers will also save their time with overall clarity and transparency. This will enable trust and, where mistakes are made, and there inevitably will be with untried models, we can learn from these mistakes and make better, more robust services with auto deposition of our articles to our repository fed by Publishers’ themselves. The plan is to cover all Publishers with OA license terms for KAUST author’s right while continuing our subscription to them. There are marketing campaigns, awareness sessions are planned, in addition to establishing Libguides to help researchers, in addition to manage offset pricing models.
  • Exploring off-set pricing models and article deposit terms at King Abdullah University of Science & Technology (KAUST)

    Buck, Stephen; Vijayakumar, J.K. (2018-04-09) [Presentation]
    In the ‘normal’ world of retail and commerce you pay for an item and receive the item. In the world of academic journals you prepay for the item and you might receive the item and you might get some money back depending on what journals you did or didn’t receive. In the world of offset pricing you prepay, then you pay again, you sometimes use vouchers, you might get a discount (the following year) then you might get money back, or you might not. Are publishers knowingly placing barriers to off-set models, and not transparently offsetting the APCs to the subscription cost, in order to raise more income? Whether by design or accident it is a complex world which needs a time commitment, which not all librarians can give, to understand fully. The new model of scholarly communication, which leading universities (including KAUST) want to introduce, is based on shifting the subscription costs to publishing costs, not to double the payment channels to the publishers. Can we get to a mutually beneficial position where the author can deposit the accepted version of the article into the Institutional Repository without any embargo period as the institute is agreeing to pay the subscription fee on an ongoing basis? The required model does not adversely affect the vendors’ revenue. This presentation, based on KAUST’’s experience to date, will attempt to explain the different models of offset pricing while outlining KAUST’s dual approach, redirecting subscription money to publishing money and embedding open access terms in understandable language in our license agreements, to the problem. Why we have accepted IoP’s offset offer and not Springer’s, though we were considered among the first timers and important Institutions? Why is this important? Resolving the inherent complexities in offsetting models will save libraries money and also time wasted on tedious and unnecessary administration work. Researchers do not want to know about offsetting agreements nor should they need to know. It is difficult enough to do and write up valuable research without having to do further research on offset pricing models. The authors of the articles without whom, as academic librarians or publishers, we would be redundant are often the neglected link in the chain. Finally, the Institutional Repository needs to know what we are up to. The current answer to many queries is that “it depends on the publisher,” isn’t good enough. There has to be a standard model. What is needed overall is clarity and transparency. This will enable trust and, where mistakes are made, and there inevitable will be with untried models, we can learn from these mistakes and make better, more robust services with auto deposition of our articles to our repository fed by Publishers’ themselves . If libraries can organize as groups at regional or (with more difficulty) international level more favorable licensing agreements, including standardized offset pricing model language, can be leveraged which will be advantageous to all parties; publishers, libraries and, most importantly, authors. It is incumbent that we familiarize ourselves with the pricing models, in all their complexity, and strive through collective organization to have these models simplified and standardized. Let’s turn that subscription money into publishing money.
  • Research Data Management - Building Service Infrastructure and Capacity

    Baessa, Mohamed A.; Mastoraki, Eirini; Grenz, Daryl M. (2018-03-07) [Presentation]
    Research libraries support the missions of their institutions by facilitating the flow of scholarly information to and from the institutions’ researchers. As research in many disciplines becomes more data and software intensive, libraries are finding that services and infrastructure developed to preserve and provide access to textual documents are insufficient to meet their institutions’ needs. In response, libraries around the world have begun assessing the data management needs of their researchers, and expanding their capacity to meet the needs that they find. This discussion panel will discuss approaches to building research data management services and infrastructure in academic libraries. Panelists will discuss international efforts to support research data management, while highlighting the different models that universities have adopted to provide a mix of services and infrastructure tailored to their local needs.
  • ORCID @ KAUST: Planning, Implementation, Integration and Marketing

    Grenz, Daryl M.; Baessa, Mohamed A. (2017-10-23) [Presentation]

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